​Board & Committee Position Descriptions

Board

President:

-Principal officer of the Corporation

- Supervise and control all of the business and affairs of the Corporation, including appointing Committee Chairpersons as necessary.

- Preside at meetings

- Shall sign any documents necessary

- Shall perform all duties incident to the office

2-4 hours per month

Vice-President:

- In the absence of the President, shall perform duties of the President

- Arrange programs and/or workshops for each meeting

- Provide program information to Website & Newsletter Chairpersons

- Other duties as assigned

Varies but generally 2 to 10 hours per month

Secretary:

- Keep minutes of the Executive Board and Membership meetings

- Provide minutes to Newsletter Chairperson

- See that all notices are duly given as required

- Custodian of corporate records

- Other duties as assigned

2-4 hours per month

Treasurer:

- Be responsible for all funds

- Receive and give receipts as necessary

- Make deposits

- Pay all bills

- Prepare annual financial statement, have audit/review done in July

- Create annual budget to be approved by membership

2 to 3 hours per month

Committees:

Community Outreach - Responsible for coordinating the making and distribution of quilts, getting membership approval for selected charities

Door Prizes - Purchases (or accepts donations) and packages items to be given away at membership meetings - 30 mins per month

Hospitality - shall coordinate refreshments at membership meetings

Marketing (Facebook/Website) - maintains the Facebook page and updates the website as necessary - 30 mins per month

Membership - Be responsible for accepting memberships, maintaining a mailing list, and publish a directory annually (PDF membership list) - 2 to 3 hours per month

Newsletter - shall publish a newsletter prior to each regular meeting

Quilt Show Chairperson - Be responsible for executing a quilt show to include, but not limited to, selecting a date, site and theme.

Quilts of Valor - Responsible for coordinating the making and distribution of Quilts of Valor according to the QOVF.org website. 5 to 10 hours per month

Retreats - plans all aspects of a quilting retreat(s) including location and dates - varies from 30 mins to 4 hours per month

Please note that Board and committee positions may be held by a team of two or more if necessary.